[Resolved]  cotton county — cheating in their agreement & bank guarantee.

1. Appointment letter
2. Agreement Format
3. Bank Guarantee Format
4. Interiors Format
5. Computer Hardware Requirement Format


M/S COTTON COUNTY RETAIL LTD.
Formerly known as, M/S NAHAR RETAIL LIMITED
Premises, M/S NAHAR INDUSTRIAL ENTERPRISES LTD.
LUDHIANA.







































A G R E E M E N T


THIS AGREEMENT is dated __________ and is made BETWEEN Cotton County Retail Ltd formerly known as Nahar Retail Ltd., a company incorporated under the provisions of the Companies Act, 1956 and having its Registered Office at Focal Point Ludhiana, Punjab (hereinafter referred to as the COMPANY or the PARTY OF THE FIRST PART) which expression shall include its successors, assigns, heirs etc; and M/S ____________________________. (Hereinafter called as BUYER or the PARTY OF THE SECOND PART) which expression shall include its successors, assigns, heirs etc. MR.____________ is duly authorized signatory of the BUYER.

WHEREAS the COMPANY has developed the brand name Cotton County and established a reputation for the range of readymade garments sold under the said brand name as a business of great distinction.

AND WHEREAS the COMPANY is the proprietor of the trade mark Cotton County, which is associated with high standards of quality of workmanship, throughout India and internationally.

AND WHEREAS the buyer has approached the COMPANY and has expressed its desire to exclusively retail deal in and retail the range of readymade garments sold under the brand name Cotton County.

AND WHEREAS the COMPANY is desirous of appointing a party to exclusively deal in and retail the Cotton County range of readymade garments in the Territory ________________.

IT IS THEREFORE NOW AGREED THAT:

1. THE COMPANY SHALL APPOINT THE BUYER AS AN EXCLUSIVE DEALER/RETAILER OF ITS RANGE OF READYMADE GARMENTS SOLD UNDER THE BRAND NAME COTTON COUNTY IN THE TERRITORY ____________.

2. THE BUYER, ON ITS PART, SHALL ARRANGE FURNISHED PREMISES AT ITS OWN EXPENSE AND STRICTLY IN ACCORDANCE WITH THE DESIGN AND SPECIFICATION OF THE COMPANY FOR RUNNING THE EXCLUSIVE BRANDED RETAIL OUTLET/SHOWROOM OF THE RANGE OF READYMADE GARMENTS SOLD UNDER THE BRAND NAME COTTON COUNTY.

3. THE ENTIRE EXPENSES OF THE FURNISHING THE INTERIORS OF THE RETAIL OUTLET/SHOWROOM AS PER THE SPECIFICATIONS OF THE COMPANY SHALL BE BORNE BY THE BUYER.

4. THE COMPANY SHALL PROVIDE THE MAIN SHOP SIGNAGE AND IN SHOP BRANDING FOR THE RETAIL OUTLET/SHOWROOM.

5. THE ENTIRE RUNNING EXPENSES OF THE EXCLUSIVE BRANDED RETAIL OUTLET/SHOWROOM OF THE RANGE OF READYMADE GARMENTS SOLD UNDER THE BRAND NAME COTTON COUNTY SHALL BE BORNE SOLELY, WHOLLY AND EXCLUSIVELY BY THE BUYER.

6. THE BUYER SHALL AT ITS OWN COST AND EXPENSE EMPLOY THE SERVICES OF SUCH NUMBER OF SUITABLE PERSONNEL AS MAY BE CONSIDERED NECESSARY BY THE COMPANY (WHICH SHALL NOT BE LESS THAN ONE PERSON FOR EVERY 200 SQ. FEET OF SHOWROOM SPACE) FOR THE PURPOSES OF MAINTAINING THE SHOWROOM, DISPLAYING AND MARKETING THE RANGE OF READYMADE GARMENTS SOLD UNDER THE BRAND NAME COTTON COUNTY AND FOR PROVIDING SUCH OTHER SERVICES AS ARE NECESSARY, INCIDENTAL AND ANCILLARY THERETO.









7. THE BUYER WILL HAVE TO FURNISH AN IRREVOCABLE BANK GUARANTEE OF A NATIONALIZED BANK / REPUTED PRIVATE BANK AS SECURITY FOR A SUM EQUAL TO THE VALUE OF THE STOCKS TO BE KEPT IN THE SHOWROOM AND THE CREDIT LIMIT OF THE BUYER WILL BE EQUAL TO THE AMOUNT OF THE BANK GUARANTEE FURNISHED BY IT.

8. THE DURATION OF THIS AGREEMENT WILL BE COTERMINOUS WITH THE DURATION OF THE BANK GUARANTEE. IN THE EVENT OF THE FAILURE OF THE BUYER TO TAKE STEPS TO RENEW THE BANK GUARANTEE ONE MONTH BEFORE ITS EXPIRY, THE COMPANY SHALL BE ENTITLED TO INVOKE THE SAME.

9. THAT FURTHER, THE SAID BANK GUARANTEE CAN BE INVOKED AT ANY TIME BY THE COMPANY FOR ANY VIOLATION WHATSOEVER OF THIS AGREEMENT. THE INVOCATION OF THE BANK GUARANTEE WILL BE WHOLLY WITHOUT PREJUDICE TO THE RIGHT OF THE COMPANY TO TERMINATE THIS AGREEMENT FOR ANY VIOLATION THEREOF.

10. THE LOCK-IN-PERIOD OF THIS AGREEMENT IS THREE YEARS FOR THE BUYER ONLY.

11. THE COMPANY WILL SUPPLY ITS RANGE OF READYMADE GARMENTS SOLD UNDER THE BRAND NAME COTTON COUNTY TO THE BUYER ON A SIMPLE SALE AND PURCHASE BASIS AND WILL RAISE AND INVOICE FOR THE SAME ON THE BUYER. THE FOLLOWING TERMS AND CONDITIONS WILL BE STRICTLY ADHERED TO BY BOTH THE PARTIES: -

THE BUYER WILL SEND THE DAILY SALE DATA TO THE COMPANY THROUGH FAX OR INTERNET IN THE FORMAT PRESCRIBED IN THIS AGREEMENT. IN CASE SUCH DATA IS NOT RECEIVED FOR TWO SUCCESSIVE DAYS, THE DISPATCH OF GARMENTS TO THE BUYER SHALL BE SUSPENDED TILL THE COMPLETE DATA IS RECEIVED.

FREIGHT AND TRANSIT INSURANCE OF THE GOODS SENT TO THE BUYER SHALL BE BORNE BY THE COMPANY.

INSURANCE AT THE SHOWROOM SHALL BE BORNE BY THE BUYER ALONE.

OCTROI OR ANY OTHER TAX EXPENSE LEGALLY APPLICABLE TO THE TRANSIT OF THE GOODS SHALL BE INITIALLY PAID BY THE BUYER AND THEREAFTER RE-IMBURSED BY THE COMPANY TO THE BUYER UPON THE FURNISHING OF ORIGINAL RECEIPTS EVIDENCING SUCH PAYMENT BY THE BUYER.

SALES TAX IN THE FORM OF L.S.T., V.A.T. AND C.S.T. SHALL BE BORNE BY THE COMPANY AND SHALL BE PROVIDED FOR IN THE INVOICE RAISED BY THE COMPANY.

THE BUYER SHALL SUBMIT ALL THE NECESSARY 'C' FORMS ON QUARTERLY BASIS FAILING WHICH THE DIFFERENTIAL AMOUNT OF SALES TAX ALONG WITH THE PENALTY LEVIED BY THE GOVERNMENT AUTHORITY SHALL BE DEBITED/ RECOVERED FROM THE ACCOUNT OF BUYER WITHOUT ANY INTIMATION.

DISCOUNT/TRADE DISCOUNT EQUAL TO _____% SHALL BE ALLOWED ON THE DISCOUNTED ITEMS AND SHALL BE PROVIDED FOR IN THE INVOICE RAISED BY THE COMPANY.

THE BUYER WILL ENSURE COMPLIANCE OF ALL LOCAL/MUNICIPAL/FISCAL/LABOUR LAWS AS ALSO ALL STATE AND CENTRAL STATUTES RELATING TO THE FUNCTIONING OF THE OUTLET AND THE COMPANY WILL NOT IN ANYWAY BE RESPONSIBLE FOR THE CONDUCT OF THE BUYER OR ITS EMPLOYEES TOWARDS THIRD PARTIES INCLUDING ANY GOVERNMENT/ GOVERNMENT AGENCY/ BODY/AUTHORITY BY WHATSOEVER NAME CALLED.

THE BUYER UNDERTAKES TO INDEMNIFY THE COMPANY AGAINST ANY LOSSES/ CLAIMS/LITIGATION CAUSED DUE TO ANY ACT OR OMISSION, INCLUDING VIOLATION OF ANY APPLICABLE LAW, ON THE PART OF THE BUYER OR ITS EMPLOYEES ARISING OUT OF OR IN CONNECTION WITH THEIR CONDUCT TOWARDS THIRD PARTIES, INCLUDING ANY GOVERNMENT/ GOVERNMENT AGENCY/ BODY/AUTHORITY BY WHATSOEVER NAME CALLED.









THE BUYER SHALL NOT SELL THE GOODS AT A PRICE HIGHER THAN THE MAXIMUM RETAIL PRICE DECLARED ON THE SAID GOODS.

THE PARTY OF SECOND PART WILL NOT USE MONTE CARLO NAME OR LOGO IN ANY KIND OF ADVERTISEMENT IN ANY FORM WHATSOEVER. IF FOUND ANYTIME USING THE SAME, THE COMPANY WILL IMPOSE A FINE OF RS. 5 LAC AND MAY CANCEL THE SHOWROOM ALSO.

THE SECOND PARTY SHALL NOT AT ANY TIME-RELEASE ADVERTISEMENTS IN NEWSPAPERS OR OTHER PUBLICATIONS, BROCHURES, PAMPHLETS, DIRECT MAIL, ETC OR UNDERTAKE ANY OTHER FORM OF SALES PROMOTION IN THE NAME OF OR ON BEHALF OF THE COMPANY EXCEPT IN THE FORM AND MANNER APPROVED BY THE COMPANY IN WRITING.

DISCOUNTS / CLEARANCE SALES WILL BE ALLOWED TO CUSTOMERS FROM TIME TO TIME WITH INSTRUCTIONS/POLICIES OF THE PARTY OF THE FIRST PART.

THAT THE PARTY OF THE SECOND PART IN ANY PART OF THE STATE WILL MAKE NO SALES OF STOCK TO DEALERS/ WHOLE SELLERS.

THAT THE PARTY OF THE SECOND PART SHALL OPEN THE COTTON COUNTY BRAND SHOW ROOM IN ALL 7 DAYS OF THE WEEK, EXCEPT IF WEEKLY OFF IS LEGALY REQUIRED.

ALL THE DISCOUNT SCHEMES AND OFFERS WILL BE DECIDED BY THE COMPANY ONLY FROM TIME TO TIME IN WRITING.

THE BUYER WILL DEPOSIT THE DAILY PAYMENT COLLECTIONS IN THE COMPANY’S CMS OR CURRENT ACCOUNT AT ___________ ON DAILY BASIS, IF THE SAID FACILITY OR COMPANY’S DESIGNATED BANKS ARE NOT PRESENT IN THE CITY OF 2ND PART THEN ONLY PAYMENT SHALL BE SENT TO LUDHIANA BY WAY OF DEMAND DRAFT PAYABLE AT LUDHIANA. AND D.D. CHARGES, IF ANY SHALL BE TO THE COMPANY’S ACCOUNT. THE COMPANY WILL CHARGE INTEREST @ 24% P.A ON LATE PAYMENTS. THE INTEREST AMOUNT WILL BE DIRECTLY DEBITED TO THE 2ND PARTY’S ACCOUNT.

IN CASE EITHER OF THE PARTY WANTS TO STOP THE WORKING THEN THE COMPANY’S GOODS AT THE SHOWROOM WILL BE PURCHASED BACK BY THE COMPANY AT THE PRICE CHARGED BY THE COMPANY.30 DAYS PRIOR NOTICE IS REQUIRED IN CASE THE BUYER WANT TO CLOSE THE SHOWROOM.

THE WORKING WILL BE ON SIMPLE SALE PURCHASE BASIS AND CREDIT NOTES WILL BE ISSUED IN CASE OF ANY GOODS RETURN ON THE BASIS OF DEBIT NOTE RAISED BY THE PARTY OF 2ND PART AND SENT WITH THE RETURN DOCUMENTS AS PER THE PERFORMA BEING GIVEN BY THE COMPANY.

THE PARTY OF THE 2ND PART SHALL BE RESPONSIBLE FOR ALL TYPE OF PAYMENTS OF LOCAL TAXES AND FOR THE ACT & CONDUCT OF THE EMPLOYED PERSONS. THE FIRST PARTY SHALL NOT BE LIABLE OR RESPONSIBLE IN ANY FORM, FOR THE VIOLATION OF ANY RULE & LAWS OF STATE AS WELL AS CENTER GOVERNMENT, REGARDING THIS RETAIL OUTLET.

IF DURING THE STOCK AUDIT ANY DIFFERENCE IS FOUND INTEREST @ 24% P.A. WILL BE CHARGED ON THE DIFFERENCE AMOUNT FROM THE DATE OF OPENING OR FROM THE DATE OF LAST AUDIT.

IF DURING THE STOCK AUDIT ANY DIFFERENCES REGARDING PHYSICAL COUNTING/ SCANNING OF GOODS/ MATERIEL LYING IN THE STORE AND BOOK STOCK AS PER SOFTWARE, DEBIT NOTE WOULD BE RAISED FOR THE DIFFERENCE QUANTITY AT THE PREVAILING DISCOUNT SCHEMES ON THE DATE OF AUDIT OR LESSER DISCOUNT OFFERED DURING THE MONTH WHICHEVER IS LOWER.

ANY KIND OF EXPENDITURE ON COMPANY’S BEHALF HAS TO BE DONE ONLY AFTER WRITTEN APPROVAL FROM AUTHORIZED SIGNATORY.

ALL PAYMENTS TO BE MADE ONLY THROUGH DEMAND DRAFT AND CHEQUE IN FAVOUR OF THE COMPANY. NO CASH PAYMENT SHALL BE MADE.










THE PARTY OF THE SECOND PART SHALL SUBMIT ALL CLAIMS WITHIN ONE MONTH OF THE PAYMENT/ OCCURRENCE OF THE SAME AND OBTAIN THE RECEIVING OF THE SAME FALLING NO CLAIM SHALL BE ENTERTAINED AFTER THAT PERIOD.

THE PARTY OF THE SECOND PART SHALL SEND RECEIPT OF GOODS RECEIVED ON MONTHLY BASIS, SHOWING INVOICE NO: DATE, INVOICE QUANTITY, RECEIPT QUANTITY, SHORTAGE/ EXCESSES, CLAIMS FOR SHORTAGES HAS TO SUBMIT WITHIN TEN DAYS FROM THE RECEIPT OF GOODS. AFTER THAT NO CLAIM WILL BE ENTERTAINED.

12. ALL DISPUTES, DIFFERENCES AND CLAIMS ARISING OUT OF AND IN CONNECTION WITH THE AGREEMENT SHALL BE RESOLVED BY RECOURSE TO THE PROVISIONS OF THE ARBITRATION AND CONCILIATION ACT, 1996. THE VENUE OF THE ARBITRATION SHALL BE AT LUDHIANA.

13. THAT DURING THE SUBSISTENCE OF THIS AGREEMENT, THE BUYER SHALL NOT DEAL IN ANY PRODUCT OF A COMPETITIVE NATURE.

14. THAT THIS AGREEMENT CONSTITUTES THE ENTIRE AGREEMENT BETWEEN THE PARTIES AND SUPERSEDES ANY NEGOTIATIONS OR PRIOR UNDERSTANDINGS OR AGREEMENTS BETWEEN THE PARTIES IN RESPECT OF THIS SUBJECT MATTER.

15. THE WHOLE OF THE NEGOTIATIONS AND INTENTIONS OF THE PARTIES HAVE BEEN INCLUDED IN THIS AGREEMENT AND ACCURATELY EXPRESS THE REQUIREMENTS OF THE PARTIES.

16. BOTH PARTIES CONFIRM THAT THEY RELIED UPON NO WARRANTIES, REPRESENTATIONS OR OTHER MATTERS, CAUSING THEM TO SIGN THIS AGREEMENT, WHICH HAVE NOT BEEN SATISFIED IN IT.
17. THIS AGREEMENT SHALL NOT BE MODIFIED IN ANYWAY EXCEPT BY WAY OF A WRITTEN INSTRUMENT SIGNED BY BOTH THE PARTIES.

18. THE BUYER UNDERTAKES NOT TO ACT IN MANNER, WHICH WILL TARNISH THE REPUTATION, CORPORATE IMAGE OR BRAND NAME OF THE COMPANY.

19. INCASE, PARTY OF THE SECOND PART WANTS TO CLOSE THE SHOWROOM BEFORE THREE YEARS OF OPENING THE WHOLE OF BRANDING EXPENSES BORNE BY PARTY OF 1ST PART WOULD BE CHARGED TO PARTY OF THE 2ND PART.

AUTHORISED SIGNATORY AUTHORISED SIGNATORY




M/S COTTON COUNTY RETAIL LTD. __________________________ FORMERLY KNOWN AS, M/S. NAHAR RETAIL LTD.
PREMISES, M/S. NAHAR INDUSTRIAL ENTERPRISES LTD.



3. BANK GUARANTEE FORMAT

STAMP PAPER Rs. 100

Nationalised Bank Only


FROM
Bank Name
Address

TO

M/S COTTON COUNTY RETAIL LTD. Formerly knows as
M/S NAHAR RETAIL LTD.
Premises, M/S NAHAR INDUSTRIAL ENTERPRISES LTD.
FOCAL POINT, LUDHIANA-141010 (Pb.)

GUARANTEE NO : DATED :

AMOUNT OF GUARANTEE RS. ______________ .
GUARANTEE COVER FROM _____________ TO _____________

This deed of Guarantee executed by the ___________________(Bank Name) having its head office at ___________________________________ amongst the other places a branch at _________________ (herein after referred to as the bank) in favour of M/S COTTON COUNTY RETAIL LTD. Formerly knows as M/S. NAHAR RETAIL LTD. Premises, M/S. NAHAR INDUSTRIAL ENTERPRISES LTD. (hereinafter referred to as the beneficiary) for an amount not exceeding Rs. _________ only at the request of M/s. ____________________________________(with address) (hereinafter referred to as the Buyer/Franchisee).
The guarantee is issued subject to the condition that the liability of Bank under the guarantee is limited to a maximum of Rs. _______________ and the Guarantee should remain in full force up to ____________ (date of Expiry) and cannot be invoked otherwise than by a written demand or claim under this Guarantee served on the Bank on or before __________ (Last date of claim)
At the request of Buyer/Franchisee, we hereby execute guarantee in favour of M/S COTTON COUNTY RETAIL LTD. Formerly knows as M/S. NAHAR RETAIL LTD. Premises, M/s. Nahar Industrial Enterprises Ltd. to the extent of Rs. _______________ being the cost of the Garments supplied by the beneficiary.
We, _______________(Bank Name), do hereby undertake to pay the beneficiary, the amount due and payable as above under the Guarantee without any delay merely on a written demand from beneficiary stating that the amount claimed is due under the terms of this Guarantee. Any such demand made by the beneficiary shall be conclusive and binding on the Bank and the amount due payable by the Bank under this Guarantee shall be paid by the Bank immediately without any dispute. However Bank’s liability under this Guarantee shall be restricted to amount not exceeding to Rs. ___________ .
The Guarantee shall remain valid up to __________ i.e. for a period 12 (Twelve) months from the date of issuance. We guarantee to pay any sum not exceeding Rs. ______________ .
The Guarantee shall remain in full force and virtue not withstanding any change in constitution of PURCHASER/SELLER.

NOT WITHSTANDING ANYTHING CONTAINED HEREIN:
1. Our liability under this Bank Guarantee shall not exceed Rs. ____________ .
2. This bank guarantee shall be valid upto _________ and
3. We are liable to pay the Guarantee amount or part there o[censored]nder this Bank Guarantee only and only if you serve upon a written claim or demand on or before ____________.
4. Date of expiry of the Bank Guarantee is ____________.
5. IN WITNESS whereof the undersigned being duly authorized by the Bank has hereunder set his hand on this day date __________ at ___________.

Bank Guarantee No. :
Place: ___________
Dated: ____________

For the Name of Bank












3. INTERIOR SPECIFICATION


 Branding Standards for new showrooms:

1. 1 Main Glow Sign Board
2. 4 Posters for inside of the showroom

 Interior Format To be followed in Cotton County Outlets

1. Vetrified tiles to be used in fawn color.
2. Plain fall ceiling to be followed.
3. 18 * 2 = 36w CFLWhite lighting.
4. Wooden board panels should be used on the walls.
5. Front toughened glass without frame to be used in front entrance.
6. Glass shelves thickness 10 mm.
7. Shelf height to be followed 13”.
8. Shelf depth to be followed 15”.
9. Display counter of SS or wooden with glass at top.
10.Cash counter should be comprised of brand logo in front.
11. Computer friendly cash counter to be used.
12. AC as required.
13. Trial room as required.
14. Try room should be well furnished. 15. If space available in store, can keep 18” (B) space in front for Window Display
16. 4” up from ground level for merchandise display.
17. Hangers should be used of wood and aluminum.
18. Aluminum stands should be used for hangings.
19. Western music, soft, instrumental should be played in outlets as it is
The best way to entertain your customer.





4. COMPUTER HARDWARE REQUIREMENT FORMAT

SYSTEM REQUIREMENTS FOR SOFTWARE

NO LAPTOPS ARE ALLOWED

 Pentium IV
 512 MB RAM
 Windows XP Service Pack 2
 Broad Band Internet Connection
 Epson/Wipro LX 300+ Printer
 Paper Size WxH: 6”x8” (With Single Carbon)
 One Computer Literate Operator




6.SALE DETAIL FORMAT

If software is not working properly, sale data should be sent in format given below
(alongwith xerox of bill books) :-


SALE DETAIL

Pls do not edit in Yellow coloum .
Date Bill No. Style M.R.P Qty. Goods Value Discount % Dis. Amt. Net Sale
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
Total 0 0 0 0 0
M.R.P Qty Goods Value Dis Value Net Value




7. DEBIT NOTE FORMAT

For speedy credit of claims fulfill the required following documents :-


DOCUMENTS REQUIRED FOR CREDIT OF CABLE ADVERTISEMENT (IN CASE OF PAYMENT MADE BY THE CUSTOMER)

1. DEBIT NOTE
2. CABLE BILL
3. RECEIPT WITH REVENUE STAMP
4. SERVICE TAX NO. (MUST BE STAMPED OR PRINTED)
5. PERIOD
6. COMPANY WILL DEDUCT TDS, IF NOT DEDUCTED BY THE CUSTOMER

DOCUMENTS REQUIRED FOR CREDIT OF CABLE ADVERTISEMENT (IN CASE OF PAYMENT MADE BY THE COMPANY)

1. PURCHASE ORDER / CONFIRMATION LETTER (FROM CONCERNED ADVERTISEMENT DEPT.)
2. CABLE BILL
3. SERVICE TAX NO. (MUST BE STAMPED OR PRINTED)
4. PERIOD
5. COMPANY WILL DEDUCT TDS
6. PAN NO. (TO WHOM PAYMEN TIS TO BE MADE)
7. BANK A/C NO. (TO WHOM PAYMENT IS TO BE MADE)

DOCUMENTS REQUIRED FOR CREDIT OF HOARDING/KIOSK (IN CASE OF PAYMENT MADE BY THE CUSTOMER)

1. DEBIT NOTE
2. HOARDING BILL ( ADVERTSING AGENCY BILL OR MUNICIPAL CORPORATION TAX RECEIPT WITH TIME PERIOD/DURATION)
3. RECEIPT WITH REVENUE STAMP
4. PHOTOGRAPHS (COLOURED HARD COPY.NO SOFT COPY WILL BE ENTERTAINED)
5. PERIOD
6. COMPANY WILL DEDUCT TDS, IF NOT DEDUCTED BY THE CUSTOMER
7. SERVICE TAX NO. (MUST BE STAMPED OR PRINTED)

DOCUMENTS REQUIRED FOR CREDIT OF HOARDING/KIOSK (IN CASE OF PAYMENT MADE BY THE COMPANY)

1. PURCHASE ORDER / CONFIRMATION LETTER (FROM CONCERNED ADVERTISEMENT DEPT.)
2. HOARDING BILL
3. PHOTOGRAPHS (COLOURED HARD COPY.NO SOFT COPY WILL BE ENTERTAINED)
4. PERIOD
5. COMPANY WILL DEDUCT TDS
6. SERVICE TAX NO. (MUST BE STAMPED OR PRINTED)
7. PAN NO. (TO WHOM PAYMENT IS TO BE MADE)
8. BANK A/C NO. (TO WHOM PAYMENT IS TO BE MADE)



DOCUMENTS REQUIRED FOR CREDIT OF RICKSHAW AD

1. DEBIT NOTE
2. PURCHASE ORDER / CONFIRMATION LETTER (FROM CONCERNED ADVERTISEMENT DEPT)
3. RECEIPT WITH REVENUE STAMP
4. PERIOD

DOCUMENTS REQUIRED FOR CREDIT OF SCHEME CLAIM

1. DEBIT NOTE
2. WINGS DATA OR BILL COPY ALONGWITH ITEMWISE DETAIL

DOCUMENTS REQUIRED FOR CREDIT OF ALTERATION CHARGES (IN SPECIAL CASE)

1. DEBIT NOTE
2. PERIOD

DOCUMENTS REQUIRED FOR CREDIT OF GOODS RETURN

1. AS PER GR FORMAT

DOCUMENTS REQUIRED FOR CREDIT OF RATE DIFFERENCE

1. DEBIT NOTE
2. INVOICE NO. & DATE
3. STYLE NAME
4. BILLED WSP
5. ACTUAL WSP
6. QUANTITY
7. AMOUNT
8. BILL NO. (IF DIFF B/W ACTUAL MRP AND S/W MRP)

DOCUMENTS REQUIRED FOR CREDIT OF PIECE DIFFERENCE

1. DEBIT NOTE
2. INVOICE NO.
3. SHORTAGE ACCEPTANCE BY COURIER ON POD-PROOF OF DELIVERY (BUILTY)

DOCUMENTS REQUIRED FOR CREDIT OF OTHER EXPENSES EXCEPT ABOVE ALL

1. DEBIT NOTE
2. COPY OF SAMPLE
3. BILL
4. RECEIPT
5. PERIOD

DOCUMENTS REQUIRED FOR CREDIT OF OCTROI
1. DEBIT NOTE (MENTION INVOICE NO.)
2. ORIGINAL OCTROI RECEIPTS








DOCUMENTS REQUIRED FOR CREDIT OF ENTRY TAX
1. DEBIT NOTE (MENTION AMOUNT & MONTH)
2. ENTRY TAX COPY,VAT (CHALLAN) COPY, VAT RETURN COPY
3. DETAIL AS-
MONTH.............
INVOICE NO. /DATE QTY AMT CST TOTAL AMT ENTRY TAX PAID

DOCUMENTS REQUIRED FOR DD COM.
1. DEBIT NOTE
2. DETAIL OF DD AMT/DATE/NO./COM.






NOTE :

A. SEPARATE DEBIT NOTE OF OCTROI, TRANSPORTATION, SHORATGE AND ADVERTISEMENT IS REQUIRED.

B. SEND DEBIT NOTE FOR DD COMMISSION ALONGWITH DD ITSELF. (IN CASE PAYMENT IS MADE BY DD)

C. ALL ADVERTISEMENT DEBIT NOTES SHOULD BE:

a. IN NAME OF NAHAR RETAIL LIMITED, LUDHIANA
b. ON FRANCHISE LETTERHEAD IN ORIGINAL, NO XEROX/FAX WILL BE ENTERTAINED
c. MONTH-WISE
d. ACCEPTED WITHIN 30DAYS OF THE EXPENSE. AFTER 30DAYS, IT WILL NOT BE ACCEPTED AND FRANCHISE/ASM/RH WILL BE RESPONSIBLE FOR THE SAME.
e. BILLS AND RECEIPTS IN ORIGINAL IN NAME OF NAHAR RETAIL LIMITED, LUDHIANA
f. CHECKED, VERIFIED AND SIGNED BY CONCERNED ASM/RH/MT/ANY AUTHORISED PERSON WHO IS RESPONSIBLE BEFORE SUBMISSION IN ADVERTISEMENT DEPT.

D. FOR ALL TYPE OF ADVERTISEMENT EXPENSES P.O WILL BE RAISED BY COMPANY.NO CLAIMS WILL BE REIMBURSED IN ABSENCE OF P.O. PRIOR APPROVAL IS MUST FOR ADVERTISEMENT.APPROVAL CAN BE TAKEN BY MAIL OR FAX. (IT IS SUGGESTED TO U TO SEND QUOTATIONS FOR ADV WHATEVER U PLAN TO DO FOR ONCE IN A MONTH.)


FAX NO. [protected]
EMAIL ID [protected]@owmnahar.com,[protected]@owmnahar.com
CONTACT NO [protected]
CONTACT PERSON : MR ANUJ JAIN (ADVERTISING MANAGER)





8. GOODS RETURN FORMAT


For speedy clearance of goods return activity following requirements must be fulfilled:-

1. No goods/garments shall be sent without M.R.P. tags.

2. All the garments should be properly packed in P.P. Bags.

3. Defective garments to be separately packed and sent separately.

4. First, properly printed debit note (as per the attached format) should be sent and only after signed approval of the same, the goods shall be sent back.

5. The company will arrange to pick up the goods from your store. No dispatches should be made through unapproved transporter.

6. Separate detail is required for the goods despatch in NIEL & NRL.

7. Debit Note/Ref. No. should be strictly pre-printed or punched.


Please note no goods shall be sent back without approval strictly.

















LETTER HEAD
PARTY NAME ------
STATION [protected]



VAT / CST Reg. No.
DEBIT NOTE FOR GOODS RETURN

To,
M/s Nahar Retail Ltd.
Focal Point
Ludhiana (Punjab)

Debit note no. - Dated-
SUB: - GOODS RETURN
Res. Sir
We are sending the G.R. of …… pcs. Worth Rs. ……… . Details of products are attached with it. Plz credit the amount in my account.


1. (NIEL) Total Pcs. ===========
TOTAL AMOUNT ===============
ADD CST/VAT 4% ===============
GRAND TOTAL ===============

2 (NRL) Total Pcs. ===========
TOTAL AMOUNT ===============
ADD CST/VAT 3% ===============
GRAND TOTAL ===============

3 (DEFECTED PCS) Total Pcs. ===========
TOTAL AMOUNT ===============
ADD CST 3% ===============
GRAND TOTAL ===============

===============================================================
TOTAL PCS =========

GRAND TOTAL AMOUNT ======



Thanking you
For M/s


9.VENDOR CODE FORMAT


FORMAT FOR NEW VENDOR CODE
FIRM
ADDRESS

CITY
STATE
PIN CODE
TELEPHONE NO.
CONTACT PERSON
BANK ACCOUNT NO.
BANK NAME
TYPE OF VENDOR
PAN NO.





10.PAYMENT FORMAT


To all concerned


Please note that we are having the following Bank Accounts in Nahar Retail Limited:

[protected][protected][protected][protected][protected][protected][protected][pr...⇄

S.No. Name & Address of the Bank Complete Bank A/c No.
[protected] [protected][protected]------ [protected][protected][protected]--
1 ICICI Bank Limited Current A/c No.[protected]
SCO : 146 & 147,
Feroze Gandhi Market,
LUDHIANA # 141 001

2 Centurion Bank of Punjab Ltd. Current A/c No. [protected]
1601, G.T. Road,
Kalsi Nagar,
LUDHIANA # 141 003
[protected][protected][protected][protected][protected][protected][protected][pr...⇄

Please be ensure to deposit Local Cheque at any of the respective Bank Branch in India.
Please ensure cheque to be deposited should be Local Bank Cheque/At par Cheque and name of our company with complete Bank A/c No. of our company will be mentioned on the deposit slip, otherwise bank will not entertain the credit to our account.

We may please be informed over email to the undersigned for the complete particular of the Cheque, Party Name & destination and Date of Deposit into the bank (as per format), so that party account can be credited immediately after confirming credit to our account in our Ludhiana Bank Branch.














NOTE:-

1) WE REQUIRE COPY OF CMS SLIP OR ORIGINAL CMS SLIP OR CMS DETAILS SEND TO US BY MAIL AS PER GIVEN BELOW FORMAT.
E-Mail to:
Concerned ASM/RH/MASTER FRANCHISE
[protected]@owmnahar.com
FAX[protected]

2) PARTY'S ACCOUNT WILL BE CREDITED SAME DAY IF CHQ. IS OF ICICI BANK (LOCAL CHQ.) AND IF CHQ. IS OF NON - ICICI BANK THEN CREDIT WILL BE GIVEN BY BANK WITHIN 2 DAYS.

3) PARTY HAVE TO MENTION CMS CODE NO. CMS Code : NRETAIL ON CMS SLIP.

4) IN CASE, CASH IS DEPOSITED, IMMEDIATE INFORMATION IS REQUIRED.



This is for your information and necessary action please



NOTE-

PAYMENT FORMAT
The complete information required for payment deposit-

1. AMOUNT OF PAYMENT
2 INSTRUMENT NUMBER
3 INSTRUMENT DATE
4 DEPOSIT DATE
5 PARTY NAME & STATION & SAP CODE
6 BANK DETAIL IN WHICH PAYMENT DEPOSITED.
7 PAYABLE LOCATION OF THE CHEQUE
8 DEPOSITED AT BRANCH COUNTER OR ATM DROP BOX
9 WHETHER DEBITED TO DRAWER'S ACCOUNT, IF YES, THE DATE OF DEBIT
10 DEPOSIT SLIP CAN BE REQUIRED IF THERE IS ANY CONFUSION





















1. Appointment letter
2. Agreement Format
3. Bank Guarantee Format
4. Interiors Format
5. Computer Hardware Requirement Format
6. Invitation Card Format


M/S NAHAR RETAIL LIMITED
Premises, M/S NAHAR INDUSTRIAL ENTERPRISES LTD.
LUDHIANA


2. AGREEMENT FORMAT


COTTON COUNTY EXCLUSIVE FACTORY OUTLET


THIS AGREEMENT is made on __________between M/s Nahar Retail Ltd. Premises, M/s. Nahar Industrial Enterprises Limited, Garment Unit, Registered Office at Focal Point, Ludhiana (Punjab), a company registered under the India Companies Act (herein after called as the company and party of the First party) and M/s _____________________(hereinafter called as buyer to deal exclusively company’s products and called party of the Second part) which expression shall include its successors, assigns, heirs etc.

WHEREAS the Company is desirous of appointing some party as Exclusive Factory Outlet for their products i.e. Cotton County RANGE OF READYMADE GARMENTS only to be marketed in _________, whereas the party of the 2nd part as above, have approached the Company for appointing them as their exclusive buyer for __________ as mutually decided.

AND WHEREAS the Company has offered to appoint M/s. ________________________, _____________ as its exclusive buyer on the terms and conditions which are mutually agreed upon by both the parties to this Agreement and they now produce in this agreement as under :-


TERMS AND CONDITIONS:-


1. THE PARTY OF THE 2ND PART WILL HAVE TO FURNISH A BANK GUARANTEE/SECURITY OF THE SUM EQUAL TO THE VALUE OF THE STOCKS TO BE KEPT IN THE SHOWROOM.

2. DISCOUNT/TRADE DISCOUNT EQUAL TO 15% SHALL BE ALLOWED ON DISCOUNTED ITEMS AND 25% ON THE NON DISCOUNTED ITEMS. THE SAME SHALL BE ALLOWED IN THE INVOICE RAISED BY THE COMPANY.

3. THE SALES TAX (L.S.T., C.S.T.) WILL BE BORNE BY THE COMPANY. IT SHALL BE ALLOWED IN THE SALE INVOICE ITSELF.

4. FREIGHT, TRANSIT INSURANCE SHALL BE BORNE BY THE COMPANY. INSURANCE AT SHOWROOM SHALL BE BORNE BY BUYER ONLY. OCTROI SHALL BE REIMBURSED BY THE COMPANY ON THE BASIS OF ORIGINAL OCTROI RECEIPTS SUBMITTED TO THE COMPANY BY PARTY OF THE 2ND PART.

5. THE RUNNING EXPENSES OF THE SHOWROOM WILL BE ENTIRELY BORN BY THE PARTY OF THE 2ND PART.

6. THE PARTY OF SECOND PART WILL NOT USE MONTE CARLO NAME OR LOGO IN ANY KIND OF ADVERTISEMENT IN ANY FORM WHATSOEVER. IF FOUND ANYTIME USING THE SAME , THE COMPANY WILL IMPOSE A FINE OF RS. 5 LAC AND MAY CANCEL THE SHOWROOM ALSO.

7. THE PARTY OF 2ND PART WILL HAVE TO SEND THE SALE DATA ON DAILY BASIS TO THE COMPANY EITHER THROUGH INTERNET OR FAX ,AS PER THE FORMAT GIVEN BY THE COMPANY. IN CASE, THE DATA IS NOT RECEIVED CONTINUOUSLY FOR 2 DAYS THE DISPATCH TO THE PARTY OF 2ND PART WILL NOT BE MADE TILL THE DATA IS RECEIVED BY THE COMPANY.

8. THE PARTY OF 2ND PART WILL NOT KEEP OR SELL ANY OTHER BRAND EXCEPT THE BRANDS PROVIDED BY THE COMPANY . IN CASE THE PARTY OF 2ND PART IS FOUND KEEPING OR SELLING ANY OTHER BRAND THE COMPANY WILL HAVE THE RIGHT TO CANCEL THE SHOWROOM AND IMPOSE A FINE OF RS.5 LAC.

9. ALL THE DISCOUNT SCHEMES AND OFFERS WILL BE DECIDED BY THE COMPANY ONLY FROM TIME TO TIME IN WRITING.

10. THE BUYER WILL DEPOSIT THE DAILY PAYMENT COLLECTIONS IN THE COMPANY’S ACCOUNT AT ___________ON DAILY BASIS OTHERWISE PAYMENT SHALL BE SENT TO LUDHIANA BY WAY OF DEMAND DRAFT PAYABLE AT LUDHIANA. D.D. CHARGES, IF ANY SHALL BE TO THE COMPANY’S ACCOUNT. THE COMPANY WILL CHARGE INTEREST @ 24% P.A ON LATE PAYMENTS. THE INTEREST AMOUNT WILL BE DIRECTLY DEBIT TO THE 2ND PARTY’S ACCOUNT.

11. THE CREDIT LIMIT OF THE PARTY OF THE 2ND PART WILL BE EQUAL TO THE AMOUNT OF BANK GUARANTEE FURNISHED BY IT.

12. ALL THE COST OF THE INTERIORS WILL BE BORNE BY THE PARTY OF THE 2ND PART.

13. THE COMPANY WILL PROVIDE THE MAIN SHOP SIGNAGE AND IN-SHOP BRANDING FOR THE SHOWROOM.

14. THE COMPANY WILL OPEN ANY OTHER FACTORY OUTLET OF COTTON COUNTY IN THE RESPECTIVE AREA ONLY AFTER PRIOR CONSULTATION AND WITH MUTUAL CONSENT OF THE PARTY OF THE 2ND PART.

15. IN CASE EITHER OF THE PARTY WANTS TO STOP THE WORKING THEN THE COMPANY’S GOODS AT THE SHOWROOM WILL BE PURCHASED BACK BY THE COMPANY AT THE PRICE CHARGED BY THE COMPANY.

16. THE AGREEMENT WILL BE VALID FOR THE PERIOD EQUAL TO THE VALIDITY PERIOD OF BANK GUARANTEE SUBMITTED BY THE PARTY OF THE 2ND PART.

17. THE WORKING WILL BE ON SIMPLE SALE PURCHASE BASIS AND CREDIT NOTES WILL BE ISSUED IN CASE OF ANY GOODS RETURN ON THE BASIS OF DEBIT NOTE RAISED BY THE PARTY OF 2ND PART AND SENT WITH THE RETURN DOCUMENTS AS PER THE PERFORMA BEING GIVEN BY THE COMPANY.

18. THE PARTY OF THE 2ND PART SHALL BE RESPONSIBLE FOR ALL TYPE OF PAYMENTS OF LOCAL TAXES AT ____________.

19. THE PARTY OF THE 2ND PART WILL RENEW THE BANK GURANTEE ONE MONTH BEFORE THE EXPIRY DATE OTHERWISE THE COMPANY MAY REVOKE THE BANK GUARANTEE.

20. IF DURING THE STOCK AUDIT ANY DIFFERENCE IS FOUND INTEREST @ 24% P.A. WILL BE CHARGED ON THE DIFFERENCE AMOUNT FROM THE DATE OF OPENING OR FROM THE DATE OF LAST AUDIT.

21. ANY KIND OF EXPENDITURE ON COMPANY’S BEHALF HAS TO BE DONE ONLY AFTER WRITTEN APPROVAL FROM AUTHORIZED SIGNATORY.

22. ALL PAYMENTS TO BE MADE ONLY THROUGH DEMAND DRAFT AND CHEQUE IN FAVOUR OF THE COMPANY. NO CASH PAYMENT SHALL BE MADE.


23. THE COMPANY WILL SHARE OPENING DAYS EXPENSES UPTO THE MAXIMUM LIMIT OF RS.11000/-(ELEVEN THOUSAND ONLY)


Authorised Signatory Authorised Signatory



M/s___________________ M/s Nahar Retail Ltd.
Premises, M/s. Nahar Industrial Enterprises Ltd.


 
3. BANK GUARANTEE FORMAT


STAMP PAPER Rs. 100



FROM
Bank Name
Address

TO

M/S. NAHAR RETAIL LTD.
Premises, M/S NAHAR INDUSTRIAL ENTERPRISES LTD.
FOCAL POINT, LUDHIANA-141010 (Pb.)

GUARANTEE NO : DATED :

AMOUNT OF GUARANTEE RS. ______________ .
GUARANTEE COVER FROM _____________ TO _____________

This deed of Guarantee executed by the ___________________(Bank Name) having its head office at ___________________________________ amongst the other places a branch at _________________ (herein after referred to as the bank) in favour of M/S. NAHAR RETAIL LTD. Premises, M/S. NAHAR INDUSTRIAL ENTERPRISES LTD. (hereinafter referred to as the beneficiary) for an amount not exceeding Rs. _________ only at the request of M/s. ____________________________________(with address) (hereinafter referred to as the Buyer/Franchisee).
The guarantee is issued subject to the condition that the liability of Bank under the guarantee is limited to a maximum of Rs. _______________ and the Guarantee should remain in full force up to ____________ (date of Expiry) and cannot be invoked otherwise than by a written demand or claim under this Guarantee served on the Bank on or before __________ (Last date of claim)
At the request of Buyer/Franchisee, we hereby execute guarantee in favour of M/S. NAHAR RETAIL LTD. Premises, M/s. Nahar Industrial Enterprises Ltd. to the extent of Rs. _______________ being the cost of the Garments supplied by the beneficiary.
We, _______________(Bank Name), do hereby undertake to pay the beneficiary, the amount due and payable as above under the Guarantee without any delay merely on a written demand from beneficiary stating that the amount claimed is due under the terms of this Guarantee. Any such demand made by the beneficiary shall be conclusive and binding on the Bank and the amount due payable by the Bank under this Guarantee shall be paid by the Bank immediately without any dispute. However Bank’s liability under this Guarantee shall be restricted to amount not exceeding to Rs. ___________ .
The Guarantee shall remain valid up to __________ i.e. for a period 12 (Twelve) months from the date of issuance. We guarantee to pay any sum not exceeding Rs. ______________ .
The Guarantee shall remain in full force and virtue not withstanding any change in constitution of PURCHASER/SELLER.

NOT WITHSTANDING ANYTHING CONTAINED HEREIN:
1. Our liability under this Bank Guarantee shall not exceed Rs. ____________ .
2. This bank guarantee shall be valid upto _________ and
3. We are liable to pay the Guarantee amount or part there o[censored]nder this Bank Guarantee only and only if you serve upon a written claim or demand on or before ____________.
4. Date of expiry of the Bank Guarantee is ____________.
5. IN WITNESS whereof the undersigned being duly authorized by the Bank has hereunder set his hand on this day date __________ at ___________.

Bank Guarantee No. :
Place: ___________
Dated: ____________

For the Name of Bank

 
4. INTERIOR SPECIFICATION

Interior Format To be followed in Cotton County Outlets

1. Vetrified tiles to be used in fawn color.
2. Plain fall ceiling to be followed.
3. 18 * 2 = 36w CFLWhite lighting.
4. Wooden board panels should be used on the walls.
5. Front toughened glass without frame to be used in front entrance.
6. Glass shelves thickness 10 mm.
7. Shelf height to be followed 13”.
8. Shelf depth to be followed 15”.
9. Display counter of SS or wooden with glass at top.
10.Cash counter should be comprised of brand logo in front.
11. Computer friendly cash counter to be used.
12. AC as required.
13. Trial room as required.
14. Try room should be well furnished. 15. If space available in store, can keep 18” (B) space in front for Window Display
16. 4” up from ground level for merchandise display.
17. Hangers should be used of wood and aluminum.
18. Stainless steel stands should be used for hangings.
19. Music should be played in outlets as it is
The best way to entertain your customer.




For any other information or queries contact Naveen Kaul from Visual Merchandising department for details.



5. COMPUTER HARDWARE REQUIREMENT FORMAT

SYSTEM REQUIREMENTS FOR POLARIS



 Pentium IV Processor Computer
 512 MB RAM (Minimum 256 RAM Compulsory)
 Windows XP Service Pack 2
 Broad Band Internet Connection
 Wipro LX 800+ Printer
 Paper Size 10” X 12” (With Single Carbon)
 One Computer Literate Operator for Training


These Requirements are more compulsory for Polaris Installation.






















6.Invitation Card format

SALE DETAIL

Pls do not edit in Yellow coloum .
Date Bill No. Style M.R.P Qty. Goods Value Discount % Dis. Amt. Net Sale
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
Total 0 0 0 0 0
M.R.P Qty Goods Value Dis Value Net Value